Booth Vendors: Know Before You Go

From Plano AsiaFest Information

Thank you for being part of the 2024 Plano AsiaFest to be held Saturday, May 4. The Festival starts at 11:00 AM and ends at 5:00 PM. You can visit our website: https://www.asianamericanheritage.org/ for more information regarding our organization and the event.

Before the event, we would like to communicate some details with you:

Weather-related considerations

According to the weather forecast as of today, the event day will be partly cloudy and the temperature is around low 80's during the day. So, it should be nice for an outdoor event. But I just want to remind you that in case of weather change next weekend; please note: Plano AsiaFest is on, rain or shine, unless there is lightning and/or severe thunderstorms. There will be tents in the food court and the children’s area. We also encourage you to bring your own tent and/or umbrellas to block the sun and the rain.

Check-in

Park map

There is a vendor check-in booth next to the park entrance from the DART station. Please refer to the park map for the exact location. The check-in time starts at 9:30 a.m. After you arrive, please stop by the check-in booth and sign in. I don’t plan to provide the table sign since most of you might have your banner/signage prepared already. But if you do need one, please let me know by May 3.  I will be glad to make one for you. The location of your table is based on “first come, first served” basis. However, we reserve the right to hold spots for our sponsors, CAAHF children activities, and some booths which had special needs.

Parking

Downtown Plano free public parking map


If you come before 10:00 a.m., there should be plenty of parking space nearby. The map of the Plano downtown free parking is also attached.  The parking lot next to the DART station is available and reserved only to sponsors who have received a parking permit, but not to community and business booth vendors. We will temporarily reserve some parking spaces for vendors to unload materials.  Please move your vehicle after unloading your stuff.

Tables, Chairs, Table Clothes, Electricity

All vendors will be provided with one or more tables (8 x 2 feet table) depending on your application and the payment. Each table is paired with 2 chairs. For each table, our volunteers will place a plastic table cloth but you are welcome to bring yours to dress it. We don’t encourage you to bring your tables/chairs. If you need extra, please order it from us.  For any reason you have to use your table, please let me know in advance. Otherwise, we will also charge you additional $15 for the table you bring.  The electrical outlets are available either near the food court area or around the pond, east of the gazebo, but you need to bring you own extension cord to connect to the power. For any special request for your booth, please contact booth@asianamericanheritage.org.

Payments

If you haven’t sent your payment in time, we will collect it either when you check in or during the event. Therefore, please bring either cash or check with you for the payment.

Note:

Plano AsiaFest draws performers, vendors, and attendees from a multitude of backgrounds.  Participants are expected to be courteous and respectful to their fellow booth vendors, performers, and attendees.  You are certainly encouraged to engage in conversation with visitors at your booth.  However, it is not acceptable to persist in bothering or haranguing attendees who are not inclined to stay at your booth.

Please don’t hesitate to let us know if you have any questions. We look forward to seeing you the coming Saturday in our event!

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